Payments & Dues Collection
Collect HOA payments the modern way
HOALife’s payments tools make it simple for homeowners to pay online and for boards to track balances in real-time. From automated reminders to QuickBooks sync, everything is designed for clarity and convenience.
The problem with manual payments
(and how HOALife Fixes it)
The Old Way
Paper checks and manual deposits
Spreadsheets to track dues
Late payments and endless follow-ups
Reconciliation headaches in QuickBooks
The New Way
Online payments and auto-pay options
Automated reminders at every stage
Real-time payment updates and history
Two-way QuickBooks sync—no double entry
Stay in control with a smart payment lifecycle
HOALife handles every stage of dues collection automatically, so nothing falls through the cracks. All messages are fully automated, branded for your HOA, and recorded in the system for easy tracking.
Upcoming Payments
Send friendly heads-ups before dues are due.
Payment Due
Deliver clear notices with a link to pay online.
Past Due
Trigger reminder notices when payments are late.
Payment Failed
Notify homeowners if an auto-pay attempt doesn’t go through, so they can fix it fast.
Auto-Pay & Payment Options
Set it and forget it
Recurring Payments
Homeowners can turn on auto-pay in just one click.
Saved Payment Methods
Securely store cards or bank accounts for future use.
Branded Reminders
Automated reminders match your HOA’s voice and branding.
QuickBooks Integration
Your books, balanced automatically
Two-Way Sync
Automatically updates invoices, payments, and owner balances between systems.
Real-Time Reconciliation
No spreadsheets, no lag — just clean, current books.
Keep Your System
Works with your existing QuickBooks Online account.
Built-in Security & Transparent Fees
Financial tech you can trust
Stripe Connect Infrastructure
Industry-standard processing with PCI compliance and fraud protection.
HOA-Friendly Billing
Credit card and ACH fees are billed to homeowners, not the HOA.
No Manual Handling
No more check collection or lost payments.
Trusted by hundreds of HOAs
See why so many people switch to HOALife, stay for the long-term, and save time while taking control of their association.
HOALife has saved us! We never could have attempted to self-manage without this platform.
The bottom line is you cannot grow your HOA management business and increase profitability without investing in technology. HOALife is a “must have” tool!
“Thanks for providing such thorough reviews on these inspections. We really appreciate it. It’s nice to see previous communications with homeowners who are working on resolving their violations. I did see that code enforcement came out and ticketed that truck, hopefully, it does not end up in the driveway but we’ll see! We LOVE the reports.”
“As far as covenant enforcement and violation software goes, HOALife is the best thing since sliced bread. Violation admin used to take 60–70 hours a week. Now I’m able to process twice as much in half the time. Transferring from our old system to HOALife was easy and efficient. Volunteers have praised how much easier the new system is to use. Now everything is in one place, and we’re able to follow up on violations faster.”
As a long-time QuickBooks Desktop user, I was skeptical about upgrading to QuickBooks Online. With the addition of HOALife I am 100% sold! Collecting payments, communicating with owners, and generating invoices are so much easier.
As far as HOA software goes, HOALife is the best thing since sliced bread. Violation admin alone used to take 60–70 hours a week. Now I’m able to process twice as much in half the time.
HOALife's 'Ask a Manager' feature has been a game-changer for our self-managed HOA board. Whenever we’re unsure about processes or best practices, expert advice is just a click away, giving us confidence in our decisions.
This book is an indispensable tool for anyone on an HOA board. The expert advice and practical approach in 'The HOA Board Member's Handbook' have made a world of difference in our community. Every board member should have a copy!
HOALife has become the backbone of our self-managed HOA. It’s the perfect system of record, keeping everything organized and accessible. The integration with QuickBooks Online makes financial management effortless!
We would highly recommend HOALife to any Management Company and have appreciated all of the support you and your team have given to us over the years. Thank you so much again!
I wanted to take a moment to let you know that we are really enjoying the HOALife software. I have done a couple of violation inspections with my tablet, and it works like a charm. We have also been getting ARC requests from homeowners and approving them through the site as well. Glad we found your software and keep up the good work.
Your product is amazing and I sing its praises every chance I get.
You all have been so amazing to work with! The software is amazing and your service has been outstanding, as well.
Thanks for providing such thorough reviews on these inspections. We really appreciate it. It's nice to see previous communications with homeowners who are working on resolving their violations. Our Board LOVES these reports!
It works great! The templates are so powerful and save so much work ... kinda scary. Thank you for your thoughtful help.
HOALife has become the backbone of our self-managed HOA. It’s the perfect system of record, keeping everything organized and accessible. The integration with QuickBooks Online makes financial management effortless!
Ready to simply HOA payments
See how HOALife can automate your collection process, reduce back-and-forth, and give your board complete financial clarity.
No setup fees or contracts
Personalized onboarding included
Built for self-managed and professionally managed HOAs
