October 28, 2020
Self-managed HOA Software: 3 Tools to Run a Single HOA

Have you ever checked how much of your day goes towards running your self-managed HOA? Are you wondering if there’s a way to reclaim at least some of that time back? 

Good news, there is. You see, many software packages can help running a small HOA more easily. These programs help streamline administrative and many other tasks, saving you and the self-managed HOA time and resources in the process.

In this post, you’ll learn everything about self-managed HOA software options that you could consider. 

Before we get there, though, let’s talk about why you should invest in software to help run your HOA.

October 3, 2020
The Best HOA Management Software for 2021

Do you struggle to keep up with all the tasks piling up for your HOA? Are you wondering if there’s any dedicated HOA management software that could help streamline running the association?

FACT: Managing an HOA is no small feat. From collecting online payments and making sure that accounts are in order, scheduling board meetings, managing the community website and residents’ databases, communicating with those people, managing architectural reviews, service requests, or enforcing CC&R rules, and tens of other tasks in between, your hands are always full.  

And there seems to be no end to all this hard work.

Well, that’s not entirely true. Granted, running an HOA is always going to keep you busy. However, you can simplify and streamline most of your tasks with technology and software and save time.  

That’s what you’re going to learn about from this guide. We’ll discuss all the benefits of using HOA software and show you what options available to your association on the market today.

Let’s take it from the top.

December 3, 2019
What’s the Board Treasurer’s Job?

All members of the board are responsible for the association’s overall financial health; but the treasurer has specific duties to protect the association’s assets. These duties—and the authority to exercise them—are found in the association’s governing documents and also in state laws.It’s a big responsibility, but fortunately the manager helps with many of the details.

October 29, 2019
What is a Special Meeting?

Special meetings are unscheduled meetings called from time to time by the board for a specific purpose. Special meetings usually address issues that need immediate attention or that need more time and discussion than can be handled in routine board or annual meetings.

October 9, 2019
Architectural Control Committee (ACC) – Part 6

This post will be the last in our series regarding how to establish an effective ACC process. We hope that the information provided has been useful and relevant to your Association!

By this point in the process you should have your Committee formed, hopefully have some basic design standards/guidelines in place, and a format/process by which your Association owners can submit requests. Now…the fun begins!

October 1, 2019
Architectural Control Committee (ACC) – Part 5

In recent posts we have discussed the foundations for establishing your HOA’s Architectural Control Committee (ACC) and the “nuts and bolts” of how the Committee operates. When we last left off there was direction given regarding establish ACC Standards/Guidelines, which will be the “bible” for how your ACC functions and makes decisions.

September 1, 2019
Architectural Control Committee (ACC) – Part 4

Most recent posts have focused on the basis for forming an Architectural Control Committee (ACC) and the “nuts and bolts” of how they are formed.   We will now move forward and discuss some of the tools that an ACC will likely need in order to effectively function.

August 1, 2019
Architectural Control Committee (ACC) – Part 3

Our most recent posts have focused on the concept of an Architectural Control Committee (ACC).  We explored the basis for forming an ACC, and the typical size/structure of the Committee.  Now let’s forge ahead and discuss the actual scope of responsibilities that the ACC will be tasked with undertaking, and how it will function.

July 1, 2019
Architectural Control Committee (ACC) – Part 2

Our last article provided a basic overview of the concepts behind the authority and structure by which an HOA’s Architectural Control Committee (ACC) is established.  As a brief recap, the ACC is defined by and created by the authority granted within the Association’s governing documents. The CC&R’s will specify the structure of the Committee, and lay out the guidelines for general responsibilities that the Committee is charged with.

June 1, 2019
Architectural Control Committee (ACC) – Part 1

This post is part one of three that will discuss the authority, structure and “best practices” for facilitating an Architectural Control Committee (ACC).  A smoothly functioning ACC serves an integral role in assuring that exterior improvements and modifications executed by owners are harmonious with the standards and aesthetic expectations of the HOA.

May 1, 2019
Traits of Good Board Members

Do you have what it takes to be a good board member? Chances are you do.

If you have a mix of some of the following traits and skills, consider running for a seat on the board.

April 1, 2019
Why Enforcing the Rules Must Be a Priority of the HOA Board

One of the most important jobs a homeowners association Board has to do is to enforce the rules of the Association. As a Board member it is part of your duty to make sure all the regulations are followed by homeowners and the Board itself. Failure to do so can lead to chaos and confusion in your community and is a breach of your fiduciary responsibilities.

March 1, 2019
To Self-Manage or Not to Self-Manage Your HOA, that is the question.

Deciding between self-managing your community or hiring a professional property management company can sometimes be tough. On the surface it may seem beneficial to forgo a property management company because of the cost savings, but don’t let that be your only focus.

February 28, 2019
CC&R Enforcement Process Basics

CC&Rs are rules that property owners and residents must follow. Since rules are useless without a way to make sure people follow them, CC&Rs also contain provisions for enforcement. Just like the rules and restrictions, the enforcement provisions must also comply with existing laws. The enforcement process cannot violate residents’ personal rights or confiscate personal property. CC&Rs that have been around a long time may have become outdated and some of their provisions unenforceable.

February 10, 2019
Understanding the Differences Between CC&Rs, Bylaws and Rules & Regulations

Your homeowners association has three types of governing documents: Covenants, Conditions & Restrictions (called “CC&Rs”), Rules & Regulations, and Bylaws. Frequently, the function of these documents or the role the Board and property management company plays in implementing them can be confusing.

February 9, 2018
Purpose of CC&Rs

When choosing to live in an HOA, property owners agree to covenants and conditions that restrict the use of their own property for two main reasons:

  • First, and most importantly, homeowners want to maintain or enhance the property’s value.
  • Second, homeowners want to use and enjoy their property without annoyance, distraction, or offensive use by their neighbors that falls short of being an actual violation of any existing law.
February 8, 2018
Rules enforcement is a necessary part of association life. That doesn’t mean you can’t be nice about it.

A community association can differ from a traditional non-association neighborhood in many different ways: There’s a quasi-government that makes sure the trash is picked up and the snow is plowed. There are mandatory member dues. There might be a more centralized, coherent sense of community. And there are rules. When homeowners buy into a community association, they’re agreeing to abide by certain restrictions and regulations.

This doesn’t always go over well.