How can self-managed HOAs handle vendor invoices and bills through QuickBooks Online?

Processing vendor invoices

When a vendor submits an invoice for landscaping or repairs, record it in QuickBooks as a bill. Assign the correct expense category and due date, then pay it through your bank or integrated bill pay service. If you use HOALife, create a work order to track the service and link the cost for future reference.

Steps

• Enter the bill: Include vendor name, amount, and expense category.
• Schedule payment: Set a payment date before the due date.
• Reconcile: After payment clears, match it in QuickBooks to your bank feed.

Integration tip

HOALife can sync vendor information and notes, helping you see how expenditures align with service requests.